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2 Mindsets That Kill Business Success

2 Mindsets That Kill Business Success

Dale Beaumont is Australias leading buisness development and growth coach. It doesn’t matter what industry you are involved in, even childcare or aged care, what you will learn from his coaching, will be invaluable to your role or business.

To see Dale live at one of his FREE events, simply click on the banner below, discover more about what you will learn, and register to attend on a date and location suitable to you.

Time Retrievers

Have a great week.

Peter Johnson – The Time Retriever

Why Is it, that You Know What To Do, But Just Can’t Get It Done?

Why Is it, that You Know What To Do, But Just Can’t Get It Done?

We constantly learn that to be highly productive, you need to set clear goals and have a plan of action on how to achieve those goals. You then need to plan your week and your day, with a clearly defined and prioritised to do list.

Whilst this process is absolutely vital to being highly productive, the biggest problem is, actually getting the things on your list done, and more importantly, how do I get the important things done first?

One of the biggest problems is, putting things off to later. (Procrastination) We have several excuses for procrastinating, we don’t like doing it, it’s going to take too long, it’s difficult, it’s a difficult conversation, etc, etc.

Another reason people put things off, is when they say to themselves, if I start now, I will just get interrupted by everyone and it won’t get finished, so I will do it later.

Interruptions and distractions can be a big destroyer of your days plans.

So why does all of this happen?

It’s is because, we are not aware of, nor do we have the complete range of time management skills needed for you to be able to get things done.

Did you know that there are 13 Hidden Skills of time management that are never included in time management courses? These skills are the ones that make the difference between getting things done, or, finishing your day with just a few minor tasks completed and frustrated at not being able to get the things you really needed to do, done.

These skills cover, your self discipline, how you communicate with your team and how you manage your business and lead and develop your team.

For just $49.00, you can access my Ultimate Time Management Course. This is a comprehensive 3 part course that will help you learn and develop all of the skills you require to start creating high levels of success in what you do.

To find out more visit, 

 Have a great day,

Peter Johnson – The Time Retriever

Peter is an experienced business coach who has been working with over 172 businesses and childcare centres, and thousands of people in his workshops and speaking engagements.

He found that the biggest issue for business owners, is their inability to take control of their day and to stop putting things off to later because of distractions and interruptions, resulting in their failing to get those important things done when they planned.

He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.

Is There Such A Thing As Over Planning?

Is There Such A Thing As Over Planning?

I was recently a guest on an OSHC Think Tank online session, where there was a long list of excellent questions on time management from the attendees. Over the oncoming weeks, I though I would provide feedback on several of the questions in my posts.

 

Is There Such A Thing As Over Planning?

The simple answer is yes!

Planning your day involves balancing a realistic list of tasks you plan to do, with your calendar of appointments and activities.

I see people constantly creating a list of tasks that they say they want to do on a specific day, that simply was not possible to achieve in the first place. Then, when I look at their calendar, it has several hours already taken up with other appointments and activities. They had no real sense of time, balance, and possibility of achievement. They never had a chance of achieving what they had planned, and just set themselves up for frustration and failure.

To plan your day, the first thing to do is, visit Time Retrievers Productivity Bundle Download page and download the FREE productivity bundle. In the bundle will be a copy of The Ultimate Daily Planning Guide, use this guide to learn how to plan your day.

Use The Ultimate Daily Planning Guide process to prepare your day.

This planning process is based on a person who is planning a standard 7.5 – 8hr day. You will need to adjust, based on whether you plan to work more or less hours.

Let’s just focus on your To Do List and over planning!

When preparing your to do list, use the guides planning process, to list everything you plan to do in your day, as you write each task down, write next to it, the estimated amount of time you expect each task to take. (We know that how long it actually takes can vary based on several factors. However, across the list, I find the gains and losses will even out).

The next step is to prioritise the list. Look at all of the tasks and ask yourself, if I only get one of these done today, which is the most important to get done. Once this is selected, mark it as number 1. Use this method to select the next 2 most important tasks for the day.

You now have the top 3 most important tasks for the day. We recommend that when you start using this planning process, you only prioritise the top 3 tasks. (As you become more skilled at getting these tasks done first each day, you can then build up to prioritising your top 5 tasks of the day. We recommend, you only prioritise 2 to 5 tasks at a time).

OK, now we have our top 3 tasks for the day, add up the time that you expect these tasks to take. If they add up to 4 or a little more hours, then that is your task list for the day. Move the remaining tasks back to your master to do list. If they add up to less than four hours, select tasks from your list that are the next in importance, and fit into the 4-hour limit. Move the remaining tasks to your master list.

(I use a 4-hour limit, based on experience that on a standard 7.5 to 8hr day, 4 hours will be the average amount of time you will have available based on interruptions, distractions, and other activities you do. The time available to do tasks is also dependent on what appointments, activities etc, that you also have planned for your day. You need to plan the amount of tasks you intend to complete around these time limits.)

Our to do list is ready for tomorrow. In the morning you can quickly review your plan and then get on with your day. As you work through your list, starting with your No1 task, when other tasks or items pop up, add them to the bottom of your list and stay focused on completing your prioritised tasks.

When you have completed your number 3 task, stop, and review your list again, and select your next 3 most important tasks from all items on the list including the new ones, and focus on completing them. By using this process, you will be amazed at how much extra you can complete in your day, and be less stressed, as you are getting the important tasks completed.

(Some new tasks that are added during the day may be urgent and we tend to drop what we are doing and go and do it. You need to stop yourself from doing this unless the task is super urgent. The concept of prioritising the 3 most important tasks considers that there may be other high priority tasks that will come in during the day. The concept here is, that you focus and complete your top 3, and then when you prioritise the next 3, the new important task can be prioritised as No 1 in this batch and you get on and do it. By using this method, you will find that you will get all items done and be more productive than normal.)

If you find that you are getting through your tasks quicker, simply bring back tasks you moved to your master list and complete them.

This process takes practice, at first it may feel awkward, but through persistence and application you will find your skills of planning your day and achieving your plan will increase day by day.

Do you want to find out more on how to reduce the stress and pressure in your day and get more done in less time? Register for the FREE session “I Get “busy” Doing The Wrong Things, Because I Am Avoiding Doing The Hard/Important Things!”

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

Peter is an experienced business coach who has been working with over 158 businesses and childcare centres, and thousands of people in his workshops and speaking engagements.

He found that another of the big issues for business owners, is the lack of knowledge and skill on how to employ high quality team members .

He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.

lestech - electrical
Hotondo - Homes
Minuteman - Press
Tugun - Tiny Tots
Bridge-road
Bimbi - day care
IKON - images
Aussie - kids
Benowa - Brighter beginning
putney - playground
everton - park
Icebar - Melbourne

Chasing Bright Shiny Things and Business Success doesn’t Match

Chasing Bright Shiny Things and Business Success doesn’t Match

Over many years, I have seen small business owners out there frustrated because they can’t get enough leads and sales for their business. They are stressed, going to all sorts of seminars and events, looking for that piece of magic to make their business explode, but never implement what they learned.

They are looking for the quick answers, and don’t understand that the magic doesn’t happen, until they implement what they have learnt.

 

If this, is you, how long have you been doing this? 1, 2, 3 or more years?

How much money and time has been wasted doing this?

What they fail to notice, is that people who are having high levels of success in their business, go to fewer events and are too busy planning and implementing what they learn, making the magic happen.

Where would you be, if after you attended your first quality business training event, you actually took the time to plan and implement what you learned?

People that are successful in their business do what they have to do to get their time management under control, create their plans to grow their business and stay on track actioning their plan.

Today there are so many distractions out there, new apps, a multitude of experts in every field possible, new websites offering more and more ways of doing things. It doesn’t matter which way you look, there is always something new.

You need to pick out the one you believe will work for you, learn, plan, and implement what you learn and decide to block out everything else you see and commit to stick with it for at least 6 months.

Whilst you are working your plan, you will always be feeling that you are missing out on something great, but you will never be successful if you keep changing every time you see a new bright shiny thing in front of you.

Here’s what I recommend to my clients;

  1. Only attend two major events each year, at least 6 months apart. (gives time to plan and implement what you have learned)
  2. Go to 2 or 3 minor events in between. (mainly for inspiration and the 1 percenters)
  3. After attending an event, set the next day aside for reviewing what you learnt, and planning how you are going to implement what you learnt.
  4. Stop telling yourself you don’t have the time to stop and plan. Make the time. From what I have seen over the decades, Successful People Don’t Have Time And Then Plan, They Have Time Because They Plan.
  5. Review all of the material from the event, create your plan for implementing what you learned.
  6. Action your plan.
  7. Tweak, refine and adjust your plan.
  8. Stick to your plan for at least six months or more.(Not the normal 2 weeks that we see most people work their plan before they see the next new shiny idea and change to it in an adhoc manner.)
  9. Enjoy the success of your plan.

The Covid 19 pandemic has made this even more difficult, through everyone being uncertain on what is going to happen and how to market and sell to their marketplace. Steel yourself for the long run. Give your plan a chance to actually work. The only way you can do this is to block out all the new shinny bright things and stay focused on what you are doing.

Whilst the business environment changes around you, the fundamentals have not changed.

Do what successful busines owners do, Learn, Plan, Implement, Tweak, Stick with the plan for 6 months at least.

Stop chasing all of the new bright shinny things!

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

Handling A Poor Performance Discussion

Handling A Poor Performance Discussion

As a business owner or manager employing people, there will always be occasions when you will need to talk with someone about their performance. This will always be a stressful situation, so it is important that you have a clear framework on how to have a performance-based discussion.

The starting point for good employee performance is providing a very clear understanding of the duties involved in the role, the knowledge, skills and experience required, the activities required to be carried out and the results/outcomes they are expected to achieve. These should always be very clearly stated in an employee’s job description and discussed with them, whether they are new to the company or if they are changing roles within your organisation.

It is important that a poor performance-based discussion does not get confused with a regular performance appraisal discussion. A performance appraisal session, is a session held on a regular basis, as nominated by your organisation, (every 3,6,12 months etc) that is designed to take an overall look at an employee’s performance over the set period and sets plans in place for the next period. It is also important to communicate to employee’s that it is a regular performance appraisal, not a pay review.

A discussion based on dealing with a poor performance issue, is a conversation that is had when a poor performance issues of a serious nature is identified and needs to be dealt with immediately.

This article is about the poor performance conversation, not the whole process.

There is a seven-step formula for having a performance-based conversations.

What, Why, How, What, How, Agree Time frame & Document.

When we are having a performance discussion with an employee, we need to follow this seven-step formula to ensure that both parties have a clear understanding of what the situation is.

We work through the formula as follows;

First, we need to advise the employee that this a meeting based on their poor performance.

 What

We start the conversation with what the issue is. i.e. Over the past week, you have arrived at work between 30 and 40 minutes late each day.

It is important that you focus on the main issues, do not discuss other minor or nonrelated issues in this conversation. If there is more than one issue to be discussed in this meeting, they need to be clearly stated separately and address individually.

 Why

Once the specific problem has been stated, you will now need to clearly state why it is a problem. i.e. When you come in late to work, we need to move another team member from their role into your role until you arrive. This means their role is not being carried out.

We are showing why their arriving late at work is creating problem to the team and the organisation.

 How

Next we need to state how this affects the team and the organisation. i.e. when you are late and we have to move another team member into your role, it means our phones are not answered as quickly as required, resulting in poor service to our customers and lost business. It also means that particular team member is now behind in carrying out their duties in their role.

At this point, you will now have a discussion around, why the person is coming into work late. On most occasions you will be able to determine why this is happening and arrange a solution to the problem.

During this discussion, things may get tense a lot of things can be said, that may not even be relevant to the issue. The team member may not agree that there is a problem. You need to be firm and stay on focus with the specific issue.

 What

Ask your team member, “What can you do to rectify the situation?” Here, we are asking the team member to think about what they can do to ensure they arrive at work on time. We need to encourage them to identify several ways that it could be resolved, and then to determine which will be the best solution.

 How

Ask them, “Is there anything I can do to help you solve the problem?” We need to clearly understand, their being late is a problem they need to solve, this question enables them to think about and tell you what they believe you can do to help.

Agree and Set a Time Frame

Once they have found a solution, you can now agree on what action can be taken and set a timeframe on when the problem is expected to be resolved. It could be immediately, or it may take a set time to finally have it resolved. However, a timeframe needs to be agreed.

At this point, you will remind the team member on what the whole process for improving poor performance, where it is currently at and what the steps going forward will be.

I have experienced incidences when team members don’t agree that there is a problem. In these instances, I have advised them that from the companies’ viewpoint, it is a problem and that they need to view the issue seriously and take the appropriate actions required to rectify the situation.

 Document

The whole discussion needs to be clearly documented, and both the employer and employee being asked to sign the document. You will find occasions when the employee is not prepared to sign the document.

The same discussion is held for each step in the process of dealing with poor performance. By following this seven-step discussion process, you will be able to stay focus on the specific performance issue, with clarity and not be distracted by other issues or excuses.

The one thing I always kept myself focused on when dealing with a poor performance issue was, that I wanted to turn the problem around and keep the employee onboard. If this did not happen and I had to terminate the employee’s employment, I always felt that I had failed. I have been told that that is silly, but my team members were always important to me and the company. Every reasonable effort needed to be taken to keep them onboard.

Working with employee poor performance can be a difficult process, this framework is designed to help you work through the process with a clear, and focused mind.

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

 

 

Peter is an experienced business coach who has been working with over 158 businesses and childcare centres, and thousands of people in his workshops and speaking engagements.

He found that the biggest issue for business owners, is their inability to take control of their day and to stop putting things off to later because of distractions and interruptions, resulting in their failing to get those important things done when they planned.

He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.

lestech - electrical
Hotondo - Homes
Minuteman - Press
Tugun - Tiny Tots
Bridge-road
Bimbi - day care
IKON - images
Aussie - kids
Benowa - Brighter beginning
putney - playground
everton - park
Icebar - Melbourne

Why Should I Use The Ultimate Daily Planning Guide

Why Should I Use The Ultimate Daily Planning Guide

 

Surely planning your day can’t be that hard!

Well, no it’s not. However, if you get into the habit of following a process for planning your day, you will, over time, become more proficient at creating a plan for each day, that will actually work.

There are some key reasons to plan your day;

  1. To enable you to be in full control.
  2. To ensure you get your most important tasks done.
  3. To help achieve your long- and short-term goals.
  4. To get the most out of your day.
  5. To enjoy your day more.

The Ultimate Daily Planning Guide is designed to enable you to follow a step-by-step process that you can follow on a daily basis, which in turn will develop into a daily habit.

As you develop your daily planning skills, you will find that the process takes around 5 to 10 minutes of your day. You will consider this to be time well spent, as your productivity levels increase considerably.

In this guide, you learn the tools required to plan your day, and how to use them to ensure you can plan a highly productive day.

Tip: When planning your day, you do not have to have every minute of the day planned.

There are those that believe to be productive, you must have every minute planned with something to do.

True productivity is about getting the things done that will lead you to achieving your goals.

 On any given day, whether it takes 1 hour, half the day or all day to get those important things done, does not mean you are wasting the time left over. You can do other tasks or simply take some time off to recharge your batteries and enjoy some of what you work hard for.

You will also learn the step-by-step process of how to plan and prioritise what needs to be completed tomorrow.

By following this guide on a consistent daily basis, you will develop the habit of following the same process to successfully plan your day, each and every day, resulting in you, achieving your goals.

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

 

Peter is an experienced business coach who has been working with over 158 businesses and childcare centres, and thousands of people in his workshops and speaking engagements. He found that another of the big issues for business owners, is the lack of knowledge and skill on how to employ high quality team members . He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.