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5 Quotes That Will Make You Insanely Productive

5 Quotes That Will Make You Insanely Productive

Dale Beaumont is Australias leading buisness development and growth coach. It doesn’t matter what industry you are involved in, even childcare or aged care, what you will learn from his coaching, will be invaluable to your role or business.

To see Dale live at one of his FREE events, simply click on the banner below, discover more about what you will learn, and register to attend on a date and location suitable to you.

Time Retrievers

Have a great week,

Peter Johnson – The Time Retriever

Is There Such A Thing As Over Planning?

Is There Such A Thing As Over Planning?

I was recently a guest on an OSHC Think Tank online session, where there was a long list of excellent questions on time management from the attendees. Over the oncoming weeks, I though I would provide feedback on several of the questions in my posts.

 

Is There Such A Thing As Over Planning?

The simple answer is yes!

Planning your day involves balancing a realistic list of tasks you plan to do, with your calendar of appointments and activities.

I see people constantly creating a list of tasks that they say they want to do on a specific day, that simply was not possible to achieve in the first place. Then, when I look at their calendar, it has several hours already taken up with other appointments and activities. They had no real sense of time, balance, and possibility of achievement. They never had a chance of achieving what they had planned, and just set themselves up for frustration and failure.

To plan your day, the first thing to do is, visit Time Retrievers Productivity Bundle Download page and download the FREE productivity bundle. In the bundle will be a copy of The Ultimate Daily Planning Guide, use this guide to learn how to plan your day.

Use The Ultimate Daily Planning Guide process to prepare your day.

This planning process is based on a person who is planning a standard 7.5 – 8hr day. You will need to adjust, based on whether you plan to work more or less hours.

Let’s just focus on your To Do List and over planning!

When preparing your to do list, use the guides planning process, to list everything you plan to do in your day, as you write each task down, write next to it, the estimated amount of time you expect each task to take. (We know that how long it actually takes can vary based on several factors. However, across the list, I find the gains and losses will even out).

The next step is to prioritise the list. Look at all of the tasks and ask yourself, if I only get one of these done today, which is the most important to get done. Once this is selected, mark it as number 1. Use this method to select the next 2 most important tasks for the day.

You now have the top 3 most important tasks for the day. We recommend that when you start using this planning process, you only prioritise the top 3 tasks. (As you become more skilled at getting these tasks done first each day, you can then build up to prioritising your top 5 tasks of the day. We recommend, you only prioritise 2 to 5 tasks at a time).

OK, now we have our top 3 tasks for the day, add up the time that you expect these tasks to take. If they add up to 4 or a little more hours, then that is your task list for the day. Move the remaining tasks back to your master to do list. If they add up to less than four hours, select tasks from your list that are the next in importance, and fit into the 4-hour limit. Move the remaining tasks to your master list.

(I use a 4-hour limit, based on experience that on a standard 7.5 to 8hr day, 4 hours will be the average amount of time you will have available based on interruptions, distractions, and other activities you do. The time available to do tasks is also dependent on what appointments, activities etc, that you also have planned for your day. You need to plan the amount of tasks you intend to complete around these time limits.)

Our to do list is ready for tomorrow. In the morning you can quickly review your plan and then get on with your day. As you work through your list, starting with your No1 task, when other tasks or items pop up, add them to the bottom of your list and stay focused on completing your prioritised tasks.

When you have completed your number 3 task, stop, and review your list again, and select your next 3 most important tasks from all items on the list including the new ones, and focus on completing them. By using this process, you will be amazed at how much extra you can complete in your day, and be less stressed, as you are getting the important tasks completed.

(Some new tasks that are added during the day may be urgent and we tend to drop what we are doing and go and do it. You need to stop yourself from doing this unless the task is super urgent. The concept of prioritising the 3 most important tasks considers that there may be other high priority tasks that will come in during the day. The concept here is, that you focus and complete your top 3, and then when you prioritise the next 3, the new important task can be prioritised as No 1 in this batch and you get on and do it. By using this method, you will find that you will get all items done and be more productive than normal.)

If you find that you are getting through your tasks quicker, simply bring back tasks you moved to your master list and complete them.

This process takes practice, at first it may feel awkward, but through persistence and application you will find your skills of planning your day and achieving your plan will increase day by day.

Do you want to find out more on how to reduce the stress and pressure in your day and get more done in less time? Register for the FREE session “I Get “busy” Doing The Wrong Things, Because I Am Avoiding Doing The Hard/Important Things!”

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

Peter is an experienced business coach who has been working with over 158 businesses and childcare centres, and thousands of people in his workshops and speaking engagements.

He found that another of the big issues for business owners, is the lack of knowledge and skill on how to employ high quality team members .

He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.

lestech - electrical
Hotondo - Homes
Minuteman - Press
Tugun - Tiny Tots
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Bimbi - day care
IKON - images
Aussie - kids
Benowa - Brighter beginning
putney - playground
everton - park
Icebar - Melbourne

Chasing Bright Shiny Things and Business Success doesn’t Match

Chasing Bright Shiny Things and Business Success doesn’t Match

Over many years, I have seen small business owners out there frustrated because they can’t get enough leads and sales for their business. They are stressed, going to all sorts of seminars and events, looking for that piece of magic to make their business explode, but never implement what they learned.

They are looking for the quick answers, and don’t understand that the magic doesn’t happen, until they implement what they have learnt.

 

If this, is you, how long have you been doing this? 1, 2, 3 or more years?

How much money and time has been wasted doing this?

What they fail to notice, is that people who are having high levels of success in their business, go to fewer events and are too busy planning and implementing what they learn, making the magic happen.

Where would you be, if after you attended your first quality business training event, you actually took the time to plan and implement what you learned?

People that are successful in their business do what they have to do to get their time management under control, create their plans to grow their business and stay on track actioning their plan.

Today there are so many distractions out there, new apps, a multitude of experts in every field possible, new websites offering more and more ways of doing things. It doesn’t matter which way you look, there is always something new.

You need to pick out the one you believe will work for you, learn, plan, and implement what you learn and decide to block out everything else you see and commit to stick with it for at least 6 months.

Whilst you are working your plan, you will always be feeling that you are missing out on something great, but you will never be successful if you keep changing every time you see a new bright shiny thing in front of you.

Here’s what I recommend to my clients;

  1. Only attend two major events each year, at least 6 months apart. (gives time to plan and implement what you have learned)
  2. Go to 2 or 3 minor events in between. (mainly for inspiration and the 1 percenters)
  3. After attending an event, set the next day aside for reviewing what you learnt, and planning how you are going to implement what you learnt.
  4. Stop telling yourself you don’t have the time to stop and plan. Make the time. From what I have seen over the decades, Successful People Don’t Have Time And Then Plan, They Have Time Because They Plan.
  5. Review all of the material from the event, create your plan for implementing what you learned.
  6. Action your plan.
  7. Tweak, refine and adjust your plan.
  8. Stick to your plan for at least six months or more.(Not the normal 2 weeks that we see most people work their plan before they see the next new shiny idea and change to it in an adhoc manner.)
  9. Enjoy the success of your plan.

The Covid 19 pandemic has made this even more difficult, through everyone being uncertain on what is going to happen and how to market and sell to their marketplace. Steel yourself for the long run. Give your plan a chance to actually work. The only way you can do this is to block out all the new shinny bright things and stay focused on what you are doing.

Whilst the business environment changes around you, the fundamentals have not changed.

Do what successful busines owners do, Learn, Plan, Implement, Tweak, Stick with the plan for 6 months at least.

Stop chasing all of the new bright shinny things!

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

Business Skills Training Program

Business Skills Training Program

Announcing our New “Business Skills Training Program”

A powerful series of short and long training courses, that enable you and your team to develop your business and day to day work skills. 

My whole purpose for putting this program together, is to help you the business owner or childcare centre owner, to be able to access material for working with the issues involved in growing and developing your business or centre.

You can go to courses and events that are one, two, or three days in length, or even do a long-term training program. But the problem is, do you get the time to work on and implement the material you learn, when you get back to the office? There is generally a lot of information that you need to work through from the event. Or, you learn something that you may not do for a number of years and you forget it.

I wanted to develop something that enables you to be able to access affordable training based on the issues you are dealing with in the moment. Something that, when the issue happens, you can go and view the material in 10 to 20 minutes and then go and deal with it there and then.

Material that is available to you immediately at The Time Retrieveryour fingertips, 24hrs a day, 365 days a year, when and where you need it.

I also want to ensure that you are working on the longer-term development of your business.

So, this program provides you the training courses as individual components, and also some of these individual courses have been grouped together as long courses, for the future planning and growth of your business.

The courses aren’t just for you, they can be used to help train your team members in a wide array of skills that are required for them to be able to work effectively and efficiently in your business.

You can use these courses in your regular meetings, where a part of the meeting is based on training your team. You can use them in specific training days or training sessions, and they can be used as individual training, where your team members can be setup with access to the course you want them to work on.

Again, my whole aim is to provide you with as much business and work skills training for you and your team, as I can. All of these skills are what I found I needed to develop in myself and my teams, to be successful in the roles I was involved in, and in the services I still provide today.

You will notice, that I mention business and childcare centres, that’s because we have been working with business and childcare owners for many years now, and you will find that although the courses in the program work with generic issues relative to both business and childcare, some of the courses may use childcare centre terminology and examples.

We are adding new courses to the program on a regular basis, at no extra cost to you. I have a long list of courses to develop and I welcome input from you, on what course you feel would be beneficial to our subscribers.

Time Retrievers - Free Weekly Coaching SessionsWhen you subscribe to this program, you will also receive a digital copy of “The Time Retriever” book, access to the free weekly “Ask The Time Retriever” webinars, where you can have your questions answered, and access to our Time Retrievers group on FaceBook.

You are welcome to subscribe to this program by clicking on the “Join today”button, or if you would like to combine this training program with being involved in a group or 1 to 1 coaching program, you can simply email me and I will be in contact with you to provide the information and talk about your business or childcare centre.

Business Skills Training Program 

 

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

 

Peter is an experienced business coach who has been working with over 158 businesses and childcare centres, and thousands of people in his workshops and speaking engagements.

He found that another of the big issues for business owners, is the lack of knowledge and skill on how to employ high quality team members .

He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.

Whenever you are ready, there are four ways we can help you;

Business Crisis Management

Business Crisis Management

If you spend more of your time putting out fires than doing your work, you are managing by crisis.

Management by crisis is a phrase used to describe the common problem of allowing unexpected events, interruptions, problems, or emergencies to dictate your priorities and actions.

Effective crisis management is such an important skill to have and of course, use; It is an essential skill of effective time managers, because unexpected things do happen in every business, every day. Sometimes we do need to react quickly to a crisis and contain it before it does more damage. The problem comes when crisis management becomes the routine rather than the exception. If you spend more of your time putting out fires than doing your work, you are managing by crisis.

When crisis management becomes the routine, it can easily lead to what Stephen Covey refers to as “Urgency Addiction.” People that are addicted to urgency, enjoy putting out fires, they like stepping in and solving problems, and their bosses often reward them for doing so. They have no incentive to avoid or prevent the fires, because they get a payoff every time they put one out.

To eliminate the worst practice of management by crisis, you need to take two important steps. First, you must distinguish between a real crisis — which is something important that requires your immediate attention — and other lesser problems, events, or interruptions that do not qualify as a true crisis.

The second key step is to realize that when crisis management becomes the routine rather than the exception, it’s usually pointing to a more fundamental problem that needs to be solved. There is an old Chinese proverb that says: “The superior doctor prevents sickness. The mediocre doctor attends to impending sickness. The inferior doctor treats sickness.” Don’t just treat the symptoms of the latest crisis, cure the underlying disease and prevent it from recurring. This is most often achieved by applying a system-based solution to the problem i.e. installing a procedure to eliminate the problem forever, rather than a band-aid approach to fix it once. Awareness of how much time in your day (read, ‘your life’) is being lost to ‘Management by Crisis’ is the key to motivating you to spending the initial time to get it right.

Have a great week,

Peter Johnson – The Time Retriever  –  www.timeretrievers.com.au

 

Peter is an experienced business coach who has been working with over 158 businesses and childcare centres, and thousands of people in his workshops and speaking engagements.

He found that another of the big issues for business owners, is the lack of knowledge and skill on how to employ high quality team members .

He has helped business owners create successful businesses, through first developing their time management skills and then using these skills, plus many others, to grow and develop the critical areas of their businesses.

Would you like to discover more on how you can achieve your goals? Here are 4 ways we can help you;

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